Board Approved: May 3, 2023
POSITION DESCRIPTION: Executive Director FLSA Status: Exempt
DEPARTMENT/PROGRAM: Oasis Clubhouse
REPORTS TO: Oasis Clubhouse Board of Directors
POSITIONS SUPERVISED: Oasis Clubhouse Staff
Please send resumes to Faye at firstname.lastname@example.org if interested.
JOB SUMMARY/GENERAL DESCRIPTION OF PURPOSE:
The Executive Director (ED) of Oasis Clubhouse is responsible for program development, administration, and the overall productivity, supervision, and distribution of work to Clubhouse staff to assure compliance, timeliness, and the provision of quality program services with adherence to Clubhouse International Standards.
PRIMARY (ESSENTIAL) JOB DUTIES AND RESULTS:
The Executive Director oversees and manages the Clubhouse environment to ensure that relationships are developed whereby members experience themselves as valued participants in the Clubhouse community and assists other staff to understand the mechanisms of this process with adherence to Clubhouse International Standards.
- The ED oversees the work of the Clubhouse and ensures that staff engage and work alongside members in carrying out these responsibilities.
- The ED ensures staff engage members through encouragement, appreciation for their help, and focus on abilities, while allowing for and accepting limitations. Member engagement is voluntary and without pay or requirements.
- The ED actively promotes the development of members’ aspirations regarding Clubhouse participation, employment, education, housing, and social involvement. The ED supports staff as they work with members to formulate plans for progression toward their goals.
- The ED models the responsibility of staff to respond to needs and problems of members with practical guidance and advice geared toward realizing aspirations, cooperation with others, and circumventing the effects of mental illness and social maladjustment.
- The ED ensures the Clubhouse members and staff are engaged in developing Clubhouse policies and advancing the purposes and welfare of the Clubhouse as a whole.
- The ED is responsible for effective and transparent communication with the board of directors by providing guidance and knowledge of the daily operations of Clubhouse.
- The ED assists the board of directors with board member recruitment and retention.
The Executive Director manages, develops, and communicates to members and staff information about Clubhouse resources enabling members to utilize opportunities in society. This includes:
- Managing and developing Transitional Employment positions.
- Participating in the operation of Clubhouse programs enabling members to obtain Supported and Independent Employment.
- Assisting members in obtaining entitlement benefits, psychiatric and medical treatment, and in utilizing other community resources, as needed.
- Assisting members to access housing resources, develop a housing stabilization plan when necessary, and support to help them remain in housing or if they desire a change in housing.
- Assisting and encouraging members to further their education whether through the in-house tutoring program or programs outside the Clubhouse.
- Participating with members in Clubhouse programs providing opportunities for social and recreational activities.
The Executive Director has abilities to effectively carry out their responsibilities in a communal setting comprised of people experiencing the disabling effects of mental illness. They model, for other staff, effective ways of working within the Clubhouse.
- The ED transmits to members a vision of their potential that is not restricted by disability but is based on needs and aspirations common to all people. This vision is balanced by an understanding, acceptance, empathy, and support regarding the limitations and impediments of the disability.
- The communal setting entails working in groups where the ED ensures that staff share responsibilities with members enabling the raising of expectations to permeate the group and members to lead in encouraging and empowering each other.
- The ED demonstrates and ensures that staff have the capability and flexibility of handling and juggling the multiplicity of activities and demands occurring in the group setting.
- The ED models a vibrant energy that attracts members and enables both staff and members to do many things well.
- The ED is responsible for supporting new staff and students as they learn Clubhouse philosophy and practice. The ED will identify readings and other resources, initiate trainings, be very active in philosophy meetings, and proactively engage staff in learning and practice of Clubhouse philosophy.
The Executive Director is able to function as a part of a team understanding that each staff member is responsible for enhancing the Clubhouse as a community. They understand that their role is to ensure that the Clubhouse is a positive force in the recovery of members.
- The ED communicates clearly, respectfully, and consistently with other staff and members.
- The ED understands that they are part of a team, a leader, and their job performance reflects a concern for the overall functioning of the Clubhouse.
- The ED ensures that they complete relevant paperwork in a timely manner as necessary.
- The ED adheres to the policies and procedures of Oasis Clubhouse and engages staff and members in discussions about these policies and procedures. If a change is indicated, they initiate that with the appropriate body, i.e., Board of Directors, Clubhouse community.
- The ED will take responsibility for their own professional development, seeking out guidance and learning resources when needed. They will encourage other staff and students to do the same.
- The ED has a supervisory responsibility to all staff. They will supervise and support them in a way that is congruent with Clubhouse philosophy and rehabilitation concepts. They will ensure that supervisory meetings and evaluations are provided.
- The ED understands the impact of the unit, the members, and the staff on the culture of the Clubhouse. The ED should reflect the Clubhouse philosophy in their work and promote this culture within the entire Clubhouse. It is imperative that the ED understand that they must adhere to the Clubhouse Model within their work.
- The ED participates in events, collaborations, and groups in the community that will enhance the lives of Clubhouse members and the Clubhouse as an organization. They ensure that Clubhouse members are engaged in these events as active participants.
The Executive Director utilizes every opportunity to enhance/improve the financial wellbeing of the Clubhouse.
- The ED, in partnership with the board, actively leads fund development and fundraising activities for the Clubhouse.
- The ED continually seeks out new grant and contract opportunities for the purpose of Clubhouse growth and development.
- The ED, in partnership with the board, is responsible for the development, stewardship, and retention of donors.
- The ED handles the complexities and reporting requirements for all donations, grants, contracts, and funds of the Clubhouse.
- Staffing levels are appropriate to meet members’ needs within budgetary constraints.
- Staff are knowledgeable about their roles and responsibilities and the mission and goals of the clubhouse program and standards.
- All outcomes of clubhouse supervision and meetings are documented according to Oasis Clubhouse policy and regulatory oversight requirements.
- Quality improvement recommendations are implemented.
- Coordination and effective working relations exist with the board of directors and external community agencies.
- Progress towards goals and objectives assigned by the Board including Clubhouse International accreditation.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively to groups of members, staff, or community partners.
Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to interpret basic fractions and percentages. Ability to perform these operations using units of American money and weight measurement, volume, and distance.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
To perform this job successfully, an individual should have knowledge of Microsoft Word, Microsoft Publisher, and Microsoft Excel.
Master's degree preferred and four years related experience as ED of a non-profit or mental health professional and/or training; or equivalent combination of education and experience.
Knowledge, Skills, and Other Abilities:
Ensures accountability; Follows through on commitments and makes sure others do the same; Acts with a clear sense of ownership; Takes personal responsibility for decisions, actions, and failures; Establishes clear responsibilities and processes for monitoring work and measuring results; Designs feedback loops into work.
Knowledge of Mental Health Issues: Approachability, Dealing with Ambiguity, Compassion, Composure, Delegation, Developing Direct Reports, Interpersonal Savvy, Listening, Motivating Others, Patience, Understanding Others, Process Management, Financial Acumen.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands, reach with hands and arms, and talk and hear. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.
Current Driver's License, the ability to provide a driving record that will allow them to be placed on our auto insurance policy. The ability to operate and drive a 15-passenger van, or other large non CDL requiring vehicle for transporting members.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The ability and willingness to work weekends and federal holidays.
While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and outdoor weather conditions.
The noise level in the work environment is usually moderate.
Oasis Clubhouse will be in Oklahoma County.
Salary will range from $69,354 to $92,519 based on the qualifications of the employee to include education, certifications, number of years spent in the profession, and other related skills. Other benefits will be available upon hire.
A sign-on bonus and/or moving expenses will be entertained for applicants with sufficient clubhouse experience.
Bilingual applicants will receive special consideration.
This position is normally assigned to workdays. However, Oasis reserves the right to require overtime, weekend work, some holidays, and/or assignment to evening or night shifts, depending upon operational need. The employee is given 11 paid holidays per year on a schedule to be determined.